Bodhi Hospitality, LLC. ("Bodhi Farms") and its affiliated companies operate a boutique eco resorting Bozeman Montana ("Property"), as further described at www.bodhi-farms.com ("Site"). Throughout this Privacy Policy, "Site" refers to this Site. Under this Privacy Policy, Bodhi Farms and its affiliates are referred to as "Bodhi Farms" or "we, us, and/or our". 

 

Purpose

 

This policy (“Privacy Policy”) describes, among other things:

 

• The Personal Information (as defined below) we collect about you

• How we use the Personal Information we collect

• The categories of third parties with whom we share Personal Information about you

• Your right to review and correct Personal Information we have collected about you

• What we do to protect Personal Information we have collected about you

• Your right to opt-out of commercial email messages

• How we interact with linked sites

• Specific terms applicable to California residents

• Our right to change the terms of this Privacy Policy

 

This Privacy Policy outlines how we handle Personal Information we collect from all residents, including those residents of the European Union, which includes the purpose and legal basis for collecting that information, how long we retain it, and your right to object to the collection of the information.

 

This Privacy Policy is a legally binding agreement between you and Bodhi Farms. By accessing or using the Site or by registering for an account (a "User Account"), purchasing or subscribing to any services provided by Bodhi Farms (the "Services"), or making a reservation at our Property, you consent to the Terms and this Privacy Policy, including our collection, use, and disclosure of your Personal Information as described below. Please read this Privacy Policy carefully.

 

Scope

 

This Privacy Policy applies only to Personal Information. It does not cover data we collect that cannot be used to identify an individual or to pseudonymous data. Nor does it include encoded or anonymized information or aggregated data which we collect or create about a group or category of services, features or users which does not contain personally identifying information. We reserve the right to share aggregate, encoded, or anonymized information with potential partners or other third parties without restriction.

 

What is Personal Information?

 

For the purposes of this Privacy Policy, "Personal Information" means, generally, information that can be linked, directly or indirectly, to you or your household, this may include your first and last name, your email address, your home or other physical address, including a street name and name of a city or town, your telephone number, your social security number, any payment or financial information, IP address or other online identifiers.

 

Information We Collect

 

We collect Personal Information you provide to us and when you use the Site and/or our Services. We collect Personal Information in order improve our services, to deliver services and perform obligations under contracts we have with you, to comply with our own legal obligations, and for other purposes as described below.

 

Information You Give Us: We receive and store any Personal Information you post to the Site or provide to us when you set up a User Account, sign up for our newsletters or promotions, purchase Services, plan meetings or events, apply for employment, or make a reservation at one the Property. For example, if you make a reservation at the Property, we will ask you for information such as name, address, telephone number, email address, credit card number, and room preference to process your reservation. We may use your email address to send a confirmation and, if necessary, may use the other information to contact you for help to process the reservation. As indicated below, we may also use your email address to notify you about special offers and promotions. You can choose not to provide such Personal Information, in which case you will not be able to access or use portions of the Site or some of its features.

 

Automated Collection: We automatically receive and store certain types of information when you visit the Site, such as the name of the domain and host from which you access the Internet; the IP address of the computer you are using and the browser and operating system you are using; the date and time you access the Site; the Internet address of the website from which you linked to the Site; any search terms you used to find the Site; the device identifiers and mobile and network information, and your actions on the Site.

 

Payment and Credit Card Information: We may require your credit card or other payment information in order to process purchases and reservations. In limited cases, we may also collect information relating to the credit of customers.

 

Log Data: Our web servers may collect "log data." Log data provides aggregate information about the number of visits to different pages on the Site. We use log data for troubleshooting purposes and to track which pages people visit in order to improve the Site. Third-party vendors may also collect aggregate log data independently from us.

 

Cookies and Other Technologies: We automatically receive and store certain types of information when you visit the Site through the use of cookies, web beacons, or similar programs to collect the information described above. Cookies are strings of text that a website may store on your computer. Cookies enable the Site to keep track of your preferences and activities when you use or visit the Site. The Sites create session cookies for each visit in order to facilitate your visit. The session cookie expires at the end of the session.We may also use "persistent" cookies, which remain on your device for much longer. Cookies do not corrupt or damage your computer or computer files. We use cookies for authentication, to remember your settings, to keep track of your activity during a visit to the Site, to conduct usability tests, to improve Site performance, and to implement certain features of the Site.

 

We use analytics and customization cookies, including third party cookies, to gather information on how our Site is being used by our visitors and to measure how popular our marketing campaigns are. We use the data we get to help customize our Site and services for you and make the content you see as relevant as possible. We may also use the data we collect to help identify and prevent fraud, and to track visits from our affiliates or partners.Social networking cookies allow visitors to share our pages and content through third-party social networking websites.

 

Targeting/advertising cookies help us to customize and regulate (e.g., by capping the frequency of) the advertisements you receive, provide you with tailored offers, and measure the effectiveness of our advertising. For instance, if we target an ad campaign through an online advertising network, we might use cookies on our Site to estimate how many viewers of the ad later visited our Site – and therefore, how effective the ad campaign was. Or, we might "retarget" visitors to our Site by providing them offers (whether through online display media, email or direct mail) similar to those they viewed or expressed interest in during their Site visits.

 

You can control the use of cookies at the individual browser level. In addition, our Site may request your consent to the placement of cookies. If you consent, you may later remove cookies as your browser permits. If you reject or remove cookies, you may still use our Site, but your ability to use some features or areas of our Site may be limited. For more information about the use of cookies and how to block them, visit www.allaboutcookies.org.

 

You may opt out of receiving personalized advertisements from advertising companies that are members of the Network Advertising Initiative or who subscribe to the Digital Advertising Alliance's Self-Regulatory Principles for Online Behavioral Advertising by visiting http://www.networkadvertising.org/choices and www.aboutads.info/choices.

 

Our business partners may also use cookies on our Site for the same general purposes identified in this Privacy Policy, including to improve their own marketing, products or services. Third parties may use cookies and other technologies to collect information about your online activities over time and across different websites. Third parties we work with may also use other "device-graphing" information in order to make inferences and connections about our customers and potential customers across various devices – such as mobile phones, tablets and browsers. (These companies may, for instance, make inferences that devices seen at a common IP address are used by common users.) Companies that we share information with may use the information we provide to them, often in combination with their existing information, to provide you with more relevant advertising. Please see the "Do not Track" section below for more information regarding personalized advertisements and your "Do not Track" options.

 

Web Beacons: Some of the pages on the Site may contain electronic images known as web beacons that allow use to count the number of users who have visited those pages. These collect only limited information such as a cookie number, time and date of a page view, and a description of the page on which the web beacon resides. These web beacons do not carry any personal Information and you cannot opt-out or refuse them. However, where they operate with cookies, you can render them ineffective by changing the cookie setting in your browser.

 

Marketing emails: We use third party service providers to send our marketing emails. There are no cookies in the email. However, they may contain e-tags, which permits you to share the mail via social sites to which you subscribe. In addition, when you click on a link to the Site included in the email, a persistent cookie is placed on your computer. This cookie is used to measure the effectiveness of our email marketing efforts, better understand how our users navigate through the Site, and enhance user experience. To that end, we collect a variety of information about how you interact with our marketing efforts, including how many times the email is opened and/or clicked, the browser type used, operating system, user email program, etc. The cookie set by our service providers will remain on your hard drive 30 days after the last time you clicked on the coded link in the email, or until you delete it.

 

In addition, the third parties that assist with our marketing emails may use pixel tags that help us send the email in a format you can read, to allow us to know which emails you act upon and to better target the content of future emails. We also use these tags to track the aggregate number of emails read and whether any of the links in the email were accessed.

 

Advertisements: We use third party service providers to serve and host our advertisements. You may receive our ads on these third party sites. These third parties use persistent cookies to track the number of times our site is accessed and whether the site was accessed from the advertisement. The cookies generated from the advertisements do not contain Personal Information and may remain on your hard drive three or more years unless you delete them. If you do not want Personal Information about you used for this purpose, you may opt-out by following the procedure described below. Note, however, that where we use a third party to provide advertising, email marketing or similar services, each such third party will have its own opt-out process, which it will manage and control. You will need to follow those procedures to opt-out of the services they provide.

 

Personal Profiles: We may collect and maintain Personal Information about you to create a personal profile containing your preferences and other information that you voluntarily provide. This profile may also include information we have obtained from other sources. Examples of the types of information we may collect for this purpose include (i) high vs. low floor, smoking vs. non- smoking room, beverage and pillow type preferences; (ii) whether you participate in travel rewards programs; (iii) email communications with you; and (iv) responses to customer service surveys. Creating and completing a member profile allows you to make reservations more easily and also allows us to enhance your experiences. We will share your preference profile with the Property when you book with the Property. You don't need to create a profile, but if you do, you must consent to our collection and use of any Personal Information you provide to us. You can later withdraw your consent, but by creating a profile, you affirmatively consent to our collection and use of the information you provide as described herein.

 

Our Use of Personal Information

 

We may use the Personal Information provided or obtained through the Site to:

 

• Process reservations;

• Process applications for employment;

• Perform research and analysis about your use of, or interest in, our services, or content;

• Communicate with you by email, regular mail, telephone, or mobile devices, about services that may be of interest to you either from us or from other third parties;

• Develop and deliver our newsletter;

• Tailor your user experience;

• Develop and display third-party content and advertising tailored to your interests on the Site;

• Enforce our Terms;

• Manage our business;

• Notify you of changes to our services;

• Send you information you have requested;

• Process entries to a competition or promotion;

• Carry out obligations under any contract we have with you;

• Perform functions as otherwise described to you at the time of collection;

• In connection with the creation and maintenance of your User Account; and

• In connection with the processing and fulfillment of services you purchase.

• We generally store Personal Information in the United States as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, as we determine is necessary for business records, and as required under applicable law. However, we may transfer your Personal Information from the United States to other countries or regions in connection with storage and processing of data, fulfilling your requests, and operating our business. By providing any information to Bodhi Farms, you consent to such transfer, storage, and processing.

 

Disclosure of Personal Information to Third Parties

 

General: We do not share the Personal Information provided or obtained through the Site with third parties, except as described below and as otherwise specified in this Policy. We may share Personal Information as follows:

 

• With the third parties that perform(s) maintenance and operation of the Site on our behalf. These parties are bound by a confidentiality agreement prohibiting the unauthorized disclosure and/or use of your Personal Information.

• With other third parties that perform services or functions on our behalf. We do not authorize such third parties to use your Personal Information for any other purposes.

• With third parties, such as social sites (including Facebook and Instagram), to which you subscribe in order for you to link to them through our site and view our content through those sites.

• As we believe is necessary to comply with applicable laws, statutes, or regulations, and/or to enforce this Privacy Policy and the Terms and to protect our rights and the rights of others.

• As required by a court or government agency or to respond to a claim by you or a third party

• As part of a transfer of our assets, for example in the event of a merger, acquisition, corporate change or, in the unlikely event of a bankruptcy.

• As you may otherwise request or agree.

 

Reservations: Reservations for Bodhi Farms are handled directly through our Site. You can also make reservations through third party services, as described in the terms and below. If you make a reservation directly through our Site, we will collect and process Personal Information about you in order to process and manage your reservation and for other purposes described in the Terms and this Privacy Policy. Also, as below, by entering into a business transaction with us, you consent to our use of this information for direct marketing of products or services that we believe would of interest to you. We may use the services of a third party mail house for the purpose of mailing materials.

 

Affiliates and Business Partners: We share much of our data, including Personal Information about you, with our affiliated entities, business partners and joint ventures when it is reasonably necessary for the purposes otherwise permitted in this Privacy Policy.

 

Service Providers: We use third party service providers to provide specific business support services to us which may involve limited access to Personal Information. We require these companies to use the information only to provide the contracted services and prohibit them from transferring the information to another party except as needed to provide the contracted services. Examples of such services include sending emails, conducting and administering promotions, executing surveys, providing customer service, performing business analysis, and processing payments. We are not responsible for the actions of service providers or other third parties, nor are we responsible for any additional information you provide directly to any third parties.

 

Business Transactions: We may disclose your Personal Information as part of any merger, sale of company assets or acquisition, as well as in the event of an insolvency, bankruptcy or receivership. The recipient of Personal Information following such actions may have privacy policies that differ from those in this Policy. You will be notified via email and/or a prominent notice on the website, and you may opt- out of the use of your existing information in a new manner.

 

Disclosure: Upon request we will provide you with information about whether we hold, or process on behalf of a third party, any of your Personal Information. To request this information please contact us at hello@bodhi-farms.com.

 

Other Privacy Policies: Any third parties to whom we may disclose Personal Information may have their own privacy policies that describe how they use and disclose Personal Information. Those policies will govern use, handling, and disclosure of Personal Information once we have shared it with those third parties as described in this Policy. If you want to learn more about their privacy practices, we encourage you to visit the websites of those third parties.

 

Children

 

The Site is not directed at children, and we do not knowingly collect Personal Information directly from users under the age of 13 or from other web sites or services directed at children. Consistent with the Federal Children's Online Privacy Protection Act of 1998 (COPPA), we will not knowingly request or collect Personal Information from any child under age 13 without obtaining the required parental consent.

 

Corrections & Updates

 

If you want to view your Personal Information, or delete or modify such information that is inaccurate, you may do so by sending an email to hello@bodhi-farms.com. In making modifications you must provide only truthful, complete, and accurate information. We may limit your right to make changes to Personal Information where the burden or expense of providing access would be disproportionate to the risks to your privacy or where the legitimate interests of other persons may be violated.

 

Please note that notwithstanding your request to change or delete Personal Information, we may be required to keep this information and not modify or delete it, or to keep this information for a certain time, in which case we will comply with your deletion request only after we have fulfilled such requirements. When we delete any information, it will be deleted from the active database, but may remain in our archives. In some instances, however, Personal Information that you requested to be removed may be retained in certain files for a period of time in order to troubleshoot problems. In addition, some types of Personal Information may be stored indefinitely on back-up systems or within log files due to technical constraints or financial or legal requirements. Therefore, you should not always expect that all of your Personal Information will be completely removed from our databases in response to your request.

 

In addition to deleting Personal Information, you may choose to opt-out of receiving future newsletters, promotions or any other email communications from us by following the unsubscribe instructions included in the communications, or by contacting us via email as provided above. All promotional emails from us include an opt-out link which can be processed within 24-hours. Opting out of promotional communications does not affect our communications with you via telephone or email related to any business we may have with you or other transactional emails.

 

We reserve the right to verify the identity of any person making a request to opt-out or to delete or modify incorrect Personal Information, to charge you a fee before providing access and to deny such requests, except as prohibited by law; provided, however, that we will have no liability of any kind resulting from false or erroneous requests or any change or deletion we make for any reason.

 

Storing Your Personal Information

 

We will retain the Personal Information you give us or we collect for as long as you maintain your User Account or subscription to our newsletters or other content, participate in any of the social features on the Site, enter any promotions or use any of our other Services, and for a reasonable time thereafter. We will retain and use Personal Information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. Otherwise we will retain Personal Information for up to twenty- four (24) months and thereafter may store it in aggregate. If you would like us to delete the Personal Information you have provided to us, please contact us at hello@bodhi-farms.com and we will respond in a reasonable time. Please note that some or all of this information may be required in order for you to make use of services and features available via the Site. If you remove this information, you may no longer be able to use these features.

 

Social Media

 

The Site may include social media features, such as the Facebook Like button, and widgets such as the "Share This" button or interactive mini-programs that run on the Site. These features may collect your IP address, which page you are visiting on the Site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on the Site. Your interactions with these features are governed by the privacy policy of the company providing each feature.

 

Security

 

We have employed the following security measures in place to protect against loss, misuse and alteration of Personal Information under our control. When you enter Personal Information to book a reservation or set up an account, we encrypt that information using secure socket layer technology (SSL). In addition, electronically stored Personal Information is stored on a secure network with firewall protection and access to our electronic information systems requires user authentication via password or similar means. We also employ access restrictions, limiting the scope of employees who have access to Personal Information.

 

Third Party Websites

 

The Site may contain links to other websites. We do not control, and make no representations whatsoever regarding, such other websites or the products and services offered by or through websites accessed through links on the Site, even those with which we may have an affiliation.

 

If you visit our Site and decide, for example, to purchase a gift certificate, make reservation, rent a car or apply for a job online, you may be seamlessly linked to websites maintained by third parties with whom we have contracted to provide those services. In some instances these websites may be co-branded and display our logos or other trademarks. You should always look at the location bar within your browser to determine whether you have been linked to a different website. This Privacy Policy, and our responsibility, is limited to our own information collection practices.

 

We are not responsible for, and cannot always ensure, the information collection practices or privacy policies of other websites maintained by third parties or our service providers where you submit your personal information directly to such websites. In addition, we cannot ensure the content of the websites maintained by these third parties or our service providers, even if accessible using a link from our websites. We urge you to read the privacy and security policies of any external websites before providing any personal information while accessing those websites. If you decide to access third party websites linked through the Site you do so at your own risk.

 

Reservations Through Third Parties

 

In addition to making reservations directly throughs, you may make reservations through aggregators like Booking.com, Expedia, Orbitz, or Kayak ("Aggregators"). If you use an Aggregator to book reservations with Us, they may have different privacy policies and you are responsible for reviewing them before you make a reservation. If you use another online booking website to reserve lodging at Bodhi Farms, you do so at your own risk and you should carefully review the privacy policy and terms of any such websites.

 

Commercial Electronic Message Consent

 

By providing your email address to us through the Site or entering into a business transaction with Us, you affirmatively and expressly consent to receiving commercial emails from Bodhi Farms. We may send you commercial emails in order to deliver our Newsletter, to provide you with more information about available services you have purchased, and to provide you with updates, special offers, and other information.

 

Changes to this Privacy Policy

 

We may modify this Privacy Policy from time to time as we deem necessary or appropriate due to changes in our business practices or changes in the law. If we decide to change this Privacy Policy we will notify you of any material changes by email or by means of a notice on the Site, prior to the changes becoming effective so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

 

Contact Us

 

If you have any questions about this Privacy Policy or our privacy practices, contact us at hello@bodhi-farms.com. We will respond to your request within 10 days.